Job Opening: Front Desk Coordinator

Position: Office & Guest Ambassador (Front Desk Coordinator)

Hourly range: $20 – $25 per hour ((DOE) 

Office hours: M-F 7:30 AM to 4:30 PM
City: Westlake Village

Dress code: Business Professional

Job Description:

Job Title: Office & Guest Ambassador (Front Desk Coordinator)

Job Description:

As an Office & Guest Ambassador, based in our Westlake Village (CA) office, you will be a key stakeholder in building and maintaining long-lasting relationships with our external partners and clients, as well as a trusted collaborative co-worker in the office environment.

Receptionist Duties: 

• Receive guests, answer/transfer incoming calls
• Create Welcome signs
• Mail, package distribution, shipping
• Ensure lobby area, conference rooms and demo/green rooms in order
• Point of contact for building maintenance issues and requests
• Point of contact for building management and other tenants
• Coordination of car service pick-up requests (Uber, Lyft, car and driver, limo)
• Coordination and execution of holiday seasonal decorations
• Executive s’ office support; special requests, furniture, gifts, etc.
• Employee welfare; coordinating gifts, cards, requests, questions, information. 

Ordering: 

• Kitchen supplies, office supplies, restocking supplies, supply runs (Staples, Target, Gelsons.)
• Tradeshow supply orders, packing and shipping materials. 

Events, Trainings, Parties:

• All in-house event support (setting up, ordering, cleaning, hosting, breaking down, etc.)
• Coordinate, host and organize in-office lunches for staff (team lunches, birthday celebrations supplying cakes/cards/decorations and holiday celebrations, employee farewell parties
• Executive coffee runs
• Organize and host trainings providing breakfast, lunch and snacks throughout the day
• LAUS event support/lead when the Coordinator is out of town, SWAG
• Demo hosting support (set up room, set up food and drinks, lunches, acquire and distribute SWAW

Travel coordination back-up

What you’ll need to be successful:

• Organization and planning skills
• Great customer relations skills
• Vendor negotiation skills
• Team Player / collaboration skills
• Flexible work hour schedule and ability to travel
• Proficient with Office suite / Sharepoint
• Bonus: proficient with CRM tools