Job Opening: Receptionist/Expeditor

Now Hiring Order Expeditor/Receptionist in Irvine, CA 

Schedule: 7am-3:30pm 

Pay: $20ph-$23ph 

Essential Duties & Responsibilities:     

• Good attendance
• Works effectively with company personal, customers and others by sharing ideas in a constructive and positive manner; listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues; addressing problems and issues constructively to find mutually acceptable and particle business solutions; addressing others by name, tittle or other respectful identifier, and; respecting the diversity of our work force in actions, words and deeds.
• Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate person or location.
• Answers, screens, and directs phone calls to staff; takes messages and assists with scheduling meetings.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Performs administrative and clerical support tasks.
• Interfaces with the purchasing department to expedite the high priority orders through the logistical operations (producing purchase orders, work orders, and packing slips
• Interfaces with management to resolve any procedural problems.
• Obtains quotes, product, and pricing information.
• Produces purchase orders, expedite orders, cancel, or modify orders.
• Maintains stock items to assure accurate material for production.
• Prepares paperwork to return items (i.e. Performa invoices, customs duty drawback applications, freight forwarding)
• Matches P.O. and requisitions.
• Enters inventory items into the computer.
• Produces custom reports, via the computer, to use for more detailed analysis.
• Initiates purchase orders for specific commodities.
• Expedites stock items and assists other department personnel.
• Maintains vendor base for purchased items and updates written and computerized records and files for efficient operation, as necessary.

Required Skills/Abilities:

• Presents professional communication and customer service skills – verbal, written, e-mails.

• Presents a professional appearance as well as presents a professional attitude with customers, distributors, vendors, and other company personnel.
• Excellent verbal communication skills.

• Ability to work with and preserve confidential information.
• Acts as Company representative at other company locations, or at other companies.
• Presents a professional appearance as well as presents a professional attitude with customers, distributors, vendors, and other company personnel.
• Ability to drive with valid driver’s license for valid Company reasons.  Occasionally.
• Follows the procedures as presented in the Employee Handbook, Etiquette Brochure, department procedures, captures contact information, and follows verbal, written or diagram instructions as provided by supervisors and managers.