Job Opening: Executive Admin Assistant
Description
Aerospace company in Commerce is in need of an Executive Administrative Assistant
work schedule: Monday -Friday 7:00am – 4:00pm
- Provide administrative support to the General Manager and some support to the Senior Leadership team.
- Maintain frequently changing calendars through Outlook
- Coordinate all aspects of executive level appointments, meetings, client entertainment and conference calls
- Prepare and review materials and correspondence for meetings
- Coordinate frequent travel arrangements – both international and domestic, inclusive of air travel, hotel accommodation, car rentals and bookings, trains and visas where required.
- Prepare, reconcile, and track expense reports through Concur (T&E system) in alignment with T&E policy
- Organize and secure highly confidential company and employee information
- Assist in ad-hoc reports special projects as needed
- Serve as back-up support for other managers and administrative staff when required
- Maintain and order supplies, paper, and binding supplies
- Various office manager duties
- Shared catered lunch responsibilities
- Coordinate projects as assigned, assisting in planning, execution and follow-up
Benefits:
- Weekly pay
- Direct Deposit
- Medical, Dental and Vision benefits
- Temp to Hire
Requirements:
- Resume
- Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
- Ability to gain a strong command of new systems (Concur - Travel & Expense, Reporting System)
- Expert in multi-tasking, organizing and prioritizing a must
- Strong written and verbal communication skills
- Detail oriented with ability to work independently and prioritize workload
- Demonstrates a high level of integrity and professionalism
- Bilingual in Spanish preferred